Parents of All Attendees of the 2015 Red & White or County Assembly Charity Balls:

YOU ARE RECEIVING THIS CORRESPONDENCE BECAUSE YOU, AS PARENT/GUARDIAN HAVE SIGNED AN INFORMED CONSENT AND WAIVER TO ENABLE YOUR CHILD TO ATTEND THE RED AND WHITE OR THE COUNTY ASSEMBLY CHARITY BALL, AND PROVIDED US WITH AN EMERGENCY CONTACT NUMBER FOR YOU IF WE NEED TO CONTACT YOU DURING THE EVENT.

Thank you so much for your contribution to this 77^th Anniversary Charity Ball to be held January 23 (Red and White Charity Ball) and January 24 (County Assembly Charity Ball), 2015.

This year we have raised close to $50,000 to donate to various Fairfield County charities that benefit children and teens. We hope your children will enjoy the evening we have been preparing for them.  We would like to ensure that all will run smoothly and without incident, therefore we are corresponding directly to you:

1. Breathalyzers & Security - This year for both Red & Whites and Counties, breathalyzers will be used on ALL students.  Anyone who fails this test will have their parents contacted and will need to be picked up immediately.  An outside security company, Marriott security and Stamford police officers will monitor students during these events.  We will have a ZERO tolerance policy and anyone caught will be escorted to our hospitality room, until a parent can pick them up. If they fail a breathalyzer test upon departure they will not be allowed to depart with their group and again will be escorted to our hospitality room until a parent arrives for them.

2. Coat Check - Remind your daughters/sons that after the breathalyzer they will proceed with their date directly to check-in by Subscriber’s (girl’s) school, whether or not they have an article to check.  At this point each Attendee will have their hand stamped and be given a color-coded index card with their name on it. That index card should be placed directly into the pocket of their jacket or coat and checked into the coat check area designated for the girl’s school.  If your daughter has a purse, this will also be kept at the coat check location. If your child needs to bring a medical device (for example, an inhaler) with them to the event, you are required to notify us (countyassembliesinfo@gmail.com) prior to January 20, 2015 so that special arrangements can be made to ensure that it is easily available to them in the event they need it.

3. Dismissal - All Attendees will remain in the dance area until their ride arrives. They proceed through the breathalyzer & security dismisses them accordingly.  Again, their checked coats/jackets will be in their designated school area.  Please be sure that your child knows the last name of the person who organized their transportation, or their group leader, as they should be notified by their group leader when their transportation is available for boarding.  Security will not allow anyone to board their bus/limo without the entire group present, so as to facilitate a smooth departure for all.

4. Self drivers- Anyone driving their own car is required to park via complementary valet parking provided by the Marriott free of charge at the main entrance to provide additional safety and accessibility to our designated entrance.

5. Dress Code- A last reminder that this is a Black Tie event and no boy will be admitted without a tuxedo and no girl will be admitted without a long dress.  If anyone does arrive under these circumstances they will be escorted to our hospitality room until a parent can pick them up.

6. Timing-Arrival time is from 7:30-8:30pm. No one will be admitted after 8:30pm, unless special permission has been given.  Departure time is from 10:30-11:30pm. No one will be allowed to retrieve their coats prior to 10:30pm. 

7. Change of plans- If your daughter is no longer attending, please notify us immediately.  If your daughter/Escort does not arrive by 8:30pm we will make an effort to call you at the emergency contact number you have provided for the night of the event so that you may ensure their safety & whereabouts.  No Escort will be admitted if not Registered.  This includes any      Subscriber who changed their Escort after Registering.  No Escort change is effective unless (i) we were notified of such change at countyassembliesinfo@gmail.com and (ii) the new Escort Registered on our website and they and their parent signed the Informed Consent and Waiver contained in the Registration form.

We are a group of volunteers from 4 different towns, 5 different schools, who have worked for the past year to ensure a fun and safe evening for your child's enjoyment, as well as to raise funds for local Fairfield County charities benefiting children and teens. We are hoping to make this an enjoyable and memorable evening for all. Please help by reviewing this email with your child.  We thank you in advance for this help and look forward to seeing your children at the Ball.

Sincerely,

The 2015 County Assemblies Board of Directors